NATIONAL MUSEUMS AND MONUMENTS OF ZIMBABWE
2. Procurement Assistant (Regional)
Purpose of job
The position exists to assist the Procurement Manager. It ensures that procurement is done in line with the relevant regulations that are administered by the Procurement Regulatory Authority of Zimbabwe (PRAZ) and in line with the Institution’s Procurement Policy and Procedures.
Key responsibilities
Coordination of procurement activities at the Region with guidance from the Head of Department
Preparation of Annual Procurement plan for the Region
Assisting in the consolidation of departmental procurement plans
Assist in the entire procurement cycle to include all tendering activities
Assist in drafting standard Bidding Documents.
Receiving procurement requisitions from user departments
Sourcing quotations for goods and services assigned from time to time
Preparing comparative schedules for approval
Liaising with suppliers through sending purchasing orders and expediting deliveries
Maintenance of all procurement records
Provide secretarial services and technical guidance to internal Evaluation Committees
Tracking suppliers payments in liaison with the Finance Department
Assists in monitoring contracts with respect to performance, deliverables and contract expiration dates
Assist in the preparation of ad hoc, monthly, quarterly and annual procurement reports and returns
Exercising any other functions imposed on the unit by the accounting officer or procurement entity
Person specification.
• 5 Ordinary levels including Mathematics and English
• CIPS Diploma level 4 (Added Advantage)
• Degree in Supply Chain Management/Procurement
• 2 years’ experience in the Procurement field, 1 of which should be experience in a Public Procurement environment.
• Ability to work under pressure and odd hours
• Computer literacy and knowledge of Microsoft Packages
• Highly organised and good time management skills
• Sound knowledge of public procurement management
• Good communication and strong interpersonal skills
• A team player who is innovative and analytical
Skills and competencies
Unquestionable integrity which meets the expectations for the conduct of procurement officials as provided in the Act.
Good report & writing skills.
Ability to work both independently and as part of a team.
Exceptional attention to detail, accurate and analytical
Through knowledge of the Public Procurement and Disposal of Public Assets (PPDPA) Act {Chapter 22:23} and PPDPA Regulations {Statutory Instrument 5 of 2018}
HOW TO APPLY
Interested candidates who meet the above specifications should submit their applications supported by an updated curriculum vitae and certified copies of qualifications not later than Friday 11 July 2025 to:-
THE ACTING EXECUTIVE DIRECTOR
NATIONAL MUSEUMS AND MONUMENTS OF ZIMBABWE
P O BOX 1485
CUASEWAY
HARARE
Or email# hr@nmmz.co.zw or
hand deliver to 107 Rotten Row Harare
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